Privacy Policy

Mission Motorsport is committed to protecting your personal data and respecting your privacy and rights. This Privacy Notice explains how the charity collects, uses, stores and protects personal data in line with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who are We?

Mission Motorsport is the Forces’ Motorsport Charity supporting the recovery, rehabilitation and transition of members of the Armed Forces Community affected by military service. Mission Motorsport uses motorsport and the wider automotive sector as a practical engagement tool to improve well being, rebuild confidence and create positive pathways into civilian life.The charity operates nationally and provides its services free at the point of access.

Mission Motorsport delivers community benefit by reducing social isolation and strengthening connections between veterans, volunteers, employers and local communities. Its activities bring people together through recovery sport, training, volunteering, events and shared projects, creating inclusive environments where disabled and non‑disabled participants can engage on equal terms.

Mission Motorsport is a registered charity in England and Wales (Charity No 1146159) and registered with Companies House (Company Reg: 07862605).

Data Controller

Mission Motorsport is the Data Controller for the purposes of data protection law and is registered with the Information Commissioner’s Office (ICO).

If you have any questions about this Privacy Notice or the way Mission Motorsport uses your personal data, please contact the Mission Motorsport Data Protection Lead:

e: dataprotection@missionmotorsport.org

a: Mission Motorsport, Unit 11, W& G Industrial Estate, Faringdon Road, East Challow, Oxfordshire, OX12 9TF

How We Handle Your Personal Data

Mission Motorsport is committed to handling your personal data responsibly, fairly and securely. We will only collect and use your personal data where it is necessary, relevant and appropriate to our work, and in line with UK data protection law and good data protection practice.

Mission Motorsport aims to:

Be clear and transparent about how you personal data is used
Only collect the information needed
Keep your personal data secure and confidential
Ensure your data is accurate and kept up to date
Only retain your information for as long as necessary
Respect your rights in relation to your data

Whose Data We Process

We may process personal data relating to:

Beneficiaries - Members of the Armed Forces Community including Serving Personnel. Veterans, Reservists and their family members
Supporters and Donors
Volunteer and staff
Event participants
Corporate partners, sponsors and suppliers
Website Users

What Personal Data Do We Collect?

Depending on how you engage with Mission Motorsport, we may collect and process the following data:

Personal Data

Name, address, email address and telephone number
Date of Birth
Employment and military service history
Records of engagement with services, events or activities
Donation, Gift Aid and payment information
Communications with the charity (e.g. emails or enquiries)
Information provided when registering for events, programmes, training or volunteering.

Special Category Data

Where necessary and appropriate to do so, Mission Motorsport may process more sensitive personal data in accordance with Article 9 of the UK General Data Protection Regulation (UK GDPR), including:

Health and well being information
Information about injury, disability or accessibility requirements
Information relating to military service or recovery needs

Mission Motorsport only processes special category data where there is a clear and lawful reason to do so, including safeguarding individuals ta risk or providing support in line with the Charity’s purposes. Where required, Mission Motorsport will seek explicit consent before processing special category data.

Website and Technical Data

When you visit the website, limited technical information may be collected. This includes:

IP address
Device, browser or operating system information
How the website is used, including pages visited

This information is used to help improve the website and services and is collected in line with Mission Motorsport’s Cookie Policy.

Why We Use Your Personal Data

We use your personal data to support the delivery of Mission Motorsport’s charitable activities, support you safely to meet legal and regulatory responsibilities.

In practice, Mission Motorsport may use data to:

Provide services, activities, events and training
Communicate with beneficiaries, supporters, volunteers and partners
Process donations, payments and Gift Aid
Manage volunteering, employment and governance activities
Safeguard individuals and manage well being or accessibility needs
Meed legal, regulatory and reporting obligations
Improve services and understand impact

Your personal data is only used where permitted by data protection law and in ways that respect your rights.

Where more sensitive personal data is processed, additional safeguards are applied.

Providing your personal data is voluntary. However, some information may be required to deliver services, support you safely, or meet legal and regulatory obligations.

Legal Basis for Using Your Data

We process your personal data under one or more of the following lawful bases, depending on the nature of the activity and your relationship with the organisation:

Performance of a contract (Article 6(1)(b))
Where processing is necessary to deliver services, activities or events you have requested
Legal obligation (Article 6(1)(c))
Where we are required to meet legal, regulatory or safeguarding obligations
Legitimate interests (Article 6(1)(f))
Where processing supports our charitable purposes, operational management, communications and governance, and where those interests do not override your rights
Consent (Article 6(1)(a))
Where you have given clear consent, for example for certain marketing and communications.

Where we rely on consent, you have the right to withdraw consent at any time .

Where we rely on legitimate interests, those interests are assessed and balanced against your rights and freedoms. Further information is available on request.

Providing personal data is voluntary, but it may be necessary to support our work, keep you safe and meet legal responsibilities.

Fundraising and Marketing

We may use your personal data for fundraising and marketing purposes in line with data protection law and the Privacy and Electronic Communications Regulations (PECR).

We will only send marketing communications where you have consented or where another lawful basis applies. You can opt out at any time.

Who We Share Your Data With

We may share your personal data with trusted third parties where necessary, including:

IT and system providers
Event delivery partners
Professional advisers such as legal or financial advisers
Regulators and public authorities where required
Partner organisations delivering joint programmes.

We will only disclose the personal information that is necessary.

We will never sell your personal data.

Data Transfers Outside the UK

If your personal data is transferred outside of the UK, we will ensure appropriate safeguards are in place to ensure data remains protected.

How We keep Your Data Safe

We take appropriate technical and organisational measures to protect personal data, including:

Secure Systems
Access controls
Confidentiality Obligations
Regular reviews of security arrangements

How Long We Keep Your Data

We only retain your personal data for as long as necessary, taking account of legal, regulatory, operational, and safeguarding requirements.

Further information on how long different types of personal data are retained is set out in the Mission Motorsport’s Data Retention Schedule.

Your Rights

You have rights under data protection law, including the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data in certain circumstances
Object to or restrict how your data is used
Request a copy of your data in a portable format
Withdraw consent where applicable

If you submit a request relating to your personal data, Mission Motorsport will normally respond within one month. Proof of identity may be required. These rights may be subject to legal limitations and exemptions.

Complaints and Raising Concerns

If you have concerns about how your personal data is handled, you should contact Mission Motorsport in the first instance.

You also have the right to complain to the Information Commissioner’s Office (ICO) at any time and are not required to contact us before doing so.

Further details are available at Information Commissioner’s Office.

Cookies

The website uses cookies and similar technologies.

A cookie is a small piece of information sent by a web server (e.g. website) to a web browser (an individual), which enables the server to collect information from the browser. Cookies can help web browsers (individuals) have a better experience as they allow web servers (websites) to understand which areas are of particular interest. Our cookies are not used to identify you personally. Cookies collect anonymous information on the pages visited. We do not use advertising cookies. Most browsers allow you to turn off cookies, however by turning cookies off you may restrict your use of our website.

Where required, you will be asked for your consent.

Further information is provided in the Cookie Policy.

Automated Decision-Making

We do not use automated decision-making or profiling that produces legal or similarly significant effects.

Safeguarding and Vulnerable Individuals

We recognise that you may be in vulnerable circumstances. Additional care is taken when processing personal data in safeguarding contexts, in line with relevant legislation and best practice.